Administrative Assistant Open Position

Please submit resume and application to: president@wbacc.com or apply in person at 422 W. Houghton Ave. 

CLICK HERE FOR APPLICATION

Position Title: Administrative Assistant 

Reports to: Executive Director

*40 Hours a week

*Flexible schedule

*Simple IRA up to 3% Match

*Vacation

*Occasional Nights and Weekends

*Seeking a dynamic and energetic Administrative Assistant to join our team.

The West Branch Visitors Bureau promotes tourism and economic development of West Branch and the surrounding Ogemaw County.

Job Overview:

The Administrative Assistant acts as a “cheerleader” for West Branch and Ogemaw County. The main focus is creating memorable experiences by using communication tools like billboards, social media, print material, newsletter, website updates, SEO strategies, ad campaigns and more. To entice a visit to our area or to create a desire to come early or stay later within our community.

 Provide administrative and office support
• Assist with visitor inquiries and information
• Help coordinate tourism events and promotions
• Support marketing and communication efforts
• Has great organizational and communication skills
• Enjoys working with people and being part of a team
• Takes pride in promoting our community

Key Responsibilities:

Ideal candidate must be proficient in Microsoft Office, Excel, social media, good organizational skills, work independently, positive attitude, communication skills, ability to multitask and work in a fast-paced environment. 

Provide administrative support to the Executive Director and other team members, including managing calendars, scheduling meetings, and organizing travel arrangements.

Assist in preparing reports, presentations, and promotional materials for meetings and events.

Computer skills a must for content creation for several ways of promoting West Branch to include Social Media, billboards, rack cards, brochures, postcards, print media, website, digital content, print and more.

Maintain filing systems, both electronic and physical, ensuring all documents are organized and accessible.

Answer phone calls, respond to emails, and handle inquiries from visitors and stakeholders in a professional manner.

Assist in coordinating logistics for events, including venue selection, catering, and equipment setup.

Support marketing efforts by updating social media channels and assisting with outreach campaigns.

Maintain an inventory of office supplies, trinkets and print material as well as ordering new materials as needed.

Do research, compile data and price quotes on various project details.

Collaborate with team members to support projects aimed at promoting our area

Never miss an opportunity to sell the brand!

Attend all Visitors Bureau meetings, record minutes and adjust agenda’s and distribute relevant materials.

Keep all brochure / rack cards, Geocache boxes stocked at various sites

Collaborate with the team on branding and marketing initiatives

Work with the West Branch Area Chamber of Commerce on various projects, events and work related tasks.

Looking for someone who is passionate about our community and the experiences that make it such a special place to visit.

Every day, we get to welcome travelers, promote local businesses, and highlight the hidden gems that make our area unforgettable. This role is a key part of helping visitors discover everything our community has to offer.

www.visitwestbranch.com

Facebook: West Branch Visitors Bureau